Checklist for a smooth employee relocation

Make every international move: easier and faster

Relocating an employee sounds exciting on paper. But behind every successful relocation is a well-prepared HR- or relocation-team juggling timelines, logistics and expectations often across borders and time zones.  That’s why we’ve created this handy HR relocation checklist.

Step 1: Lock in a home that fits your employee’s needs

Relocation starts with the basics: a place to live. Work with trusted housing providers early in the process and consider proximity to work, family needs, schools and general lifestyle. Whenever possible, involve your employee in the decision, it pays off in long-term satisfaction.

Step 2: Define the move-in timeline and stick to it

Once housing is sorted, align on a move-in date with all stakeholders. Make sure the date considers shipping times, school calendars and any contract end dates. A well-defined timeline helps everything else fall into place, including the furniture.

Step 3: Choose furniture rental over international shipping

Shipping takes 8–10 weeks and often causes delays. Why wait when your employee could walk into a fully furnished home? At In-Lease, we offer:

• TEMP packages: short-term setups while shipments are still en route
• Standard & Plus furniture: long-term rentals with fast delivery and flexible options, including custom colors and high-end selections

Step 4: Build the right support system for your employee

The move is emotional too. Make sure your employee knows who to turn to for questions or support, especially in the first few weeks.

And if they’re relocating with family? Extend that support. From school help to community resources, the little things matter.

Step 5: Keep communication clear, short and proactive

One of the easiest ways to reduce stress during relocation? Keep people in the loop. Use checklists, timelines, and regular updates to help your employee feel prepared. Overcommunicate when necessary: it always pays off.

Ready to simplify your relocations?

In-Lease supports HR and mobility teams across Europe and beyond. Talent from across the street? Or across the world? We help you set up a fully furnished home in no time. Fast, flexible and always with that soft landing in mind.

Explore our rental formulas or get in touch with us.